Engagement & Advancement Assistant

Reporting to the Managers of Engagement & Advancement, this position is responsible for the administrative requirements of the Engagement & Advancement Department programs.

Starting salary: $34,801

TYPICAL DUTIES

• Maintain and update database for individual donor records, and membership as needed
• Prepare and distributes packages and posts outgoing mail for members and donors
• Research and assemble briefs and reports, and nominations
• Greets and provides information and directs calls to appropriate individuals
• Attends, and prepares meeting agendas and schedules for Engagement and Advancement departmental meetings
• Compose routine correspondence, arrange appointments, and anticipate the needs of the Managers prior to meetings and appointments and is aware of areas requiring follow up
• Schedules, coordinates and records meetings as required
• Logs purchase orders and prepare invoices
• Coordinates all signage for Gallery events, liaising with design and other departments
• Assist with media, donor, and member events
• Liaise with and supervise department volunteers
• Handle travel arrangements for the department
• Assists with social media posting and responses as required
• Other duties as assigned

QUALIFICATIONS

• A minimum of three years administrative experience
• Excellent interpersonal skills
• Exceptional organizational skills and ability to multitask
• Attendance at member and donor events, occasional evening/weekend work as required

ASSETS

• Ability to work in a team environment in cooperation with staff and volunteers
• Ability to exercise sound judgement and work in a confidential and independent manner
• Knowledge of Raisers Edge fundraising software
• Bilingual in French or an Indigenous language
• Ability to speak and write an Indigenous language