Engagement & Advancement Assistant

Reporting to the Managers of Engagement & Advancement, this position is responsible for the administrative requirements of the Engagement & Advancement Department programs.

Starting salary: $34,801


  • Maintain and update database for individual donor records, and membership as needed
  • Prepare and distributes packages and posts outgoing mail for members and donors
  • Research and assemble briefs and reports, and nominations
  • Greets and provides information and directs calls to appropriate individuals
  • Attends, and prepares meeting agendas and schedules for Engagement and Advancement departmental meetings
  • Compose routine correspondence, arrange appointments, and anticipate the needs of the Managers prior to meetings and appointments and is aware of areas requiring follow up
  • Schedules, coordinates and records meetings as required
  • Logs purchase orders and prepare invoices
  • Coordinates all signage for Gallery events, liaising with design and other departments
  • Assist with media, donor, and member events
  • Liaise with and supervise department volunteers
  • Handle travel arrangements for the department
  • Assists with social media posting and responses as required
  • Other duties as assigned


  • A minimum of three years administrative experience
  • Excellent interpersonal skills
  • Exceptional organizational skills and ability to multitask
  • Attendance at member and donor events, occasional evening/weekend work as required


  • Ability to work in a team environment in cooperation with staff and volunteers
  • Ability to exercise sound judgement and work in a confidential and independent manner
  • Knowledge of Raisers Edge fundraising software
  • Bilingual in French or an Indigenous language
  • Ability to speak and write an Indigenous language

Closing Date: June 10, 2022

Apply Now

Or by mail or fax:

ATTN: Manager of People & Culture
Winnipeg Art Gallery
300 Memorial Boulevard
Winnipeg, MB R3C 1V1
Email: humanresources@wag.ca
Fax: 204.788.4998

COVID-19 Update
The Winnipeg Art Gallery is located on Treaty No. 1 the original lands and waters of Anishinaabe, Ininiwak, Anishininiwak, Dakota, and Dene peoples, and on the homeland of the Métis Nation.
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